Sunday, February 7, 2010

GIST and updates on Gift & De-Selection Processing

I am constantly amazed at Mark Sullivan's programming talents, and the phenomenal work of the others on the GIST Team; Tim Bowersox and Kate Pitcher.

Here goes a recap of some of the ongoing GIST development...

Some major rewritten services on the way...
  • Mark tweaked the Worldcat API to add a state level look up or libraries can customized group 3 as with GIST 1 - so libraries can decide if holdings in a state should be considered during evaluations of purchase, gift, or de-selection. Pretty cool Mark - libraries will love this.
  • Mark is working on adding Hathi Trust holdings, that means libraries and users, would know if an item is available full-text from the over 5.3 Million items at the Hathi Trust: That way, we can make life easier for users who may only need a quick look at some texts, or for staff evaluating gifts or de-selecting materials.
Where are we on automating gift and de-selection processing?
Glad you asked...

The Gift Manager has the automated donor letter (customizable form, of course) that populates all the donations from a user. Screen shot:

It can also now open a window into OCLC Connexion with an automatic item lookup to immediately catalog the item and make life easier for technical services staff. Screen shots:

We are working out the details of the review process at the moment, because some libraries do like sending an email or the work for consideration by the subject expert - we just want to make all that a one button or print action and free up everyone's time.

We always are interested in hearing from libraries about the design and functionality of GIST, so if you have ideas and willing to share them, let us know.

So, the other cool feature is the addition of the BatchWeeder, while the Gift Manager design will parallel the design for the item by item de-selection tool we are calling The Gardener, we think libraries will appreciate a batch evaluation for deselection - because there is way too much individual searches and spreadsheets manually processed by thousands of libraries.

With the BatchWeeder you upload a bunch of ISBN or OCLC#, and quickly get back various data sets about holdings, price, conspectus, full-text availability from various sources. Screen shots:

So, we are happy exploring a new streamlined way to evaluate and process just-in-time & user-initiated acquisitions, gifts, and de-selection. The work continues with interesting dimensions, especially as we look towards adding various evaluation data; awards, notable lists, etc. into the mix.

Your thoughts and suggestions can certainly help us as we continue towards releasing GIST 2 this August 3-4, 2010, in Oswego for the IDS Project Annual Conference - you are all invited; the conference will include programs to deal with GIST 1, 2, and the future; GIST 3.

Best wishes,



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